Critical section? No

Security level: Unclassified

Version: 2.0

Version history: 2008-06-27 (tjb) Moved from html-based to sql-based.

2009-01-14 (tjb) Added AAR instructions from DHSS.

Purpose:
Provide checklist to maintain monthly activities to facilitate plan updates and exercises. Additionally, instructions for submission of After Action Reports (AAR) to MO DHSS CERT are included.

Scope:
All personnel responsible for plan updates and exercises.

Guideline:
"A good plan, violently executed now is better than a perfect plan next week."
- George S. Patton (US general 1885-1945)

Once per month certain updates and procedures are conducted to maintain readiness and a current plan. The monthly checklist is below.

MONTHLY CHECKLIST:
- Update contact information for all staff members in Elliott credentialing database.
- Update online credentialing database from Elliott machine.
- Public safety radio test. Either a handheld or mobile radio will call Health Base on PCHC's VHF radio frequency for a radio check.
- Two-meter ham radio test. Two ham radio operators will conduct a radio check using PCHC owned radios.
- IRIS staff text message test. Message: "TEST - Monthly text pager test. Please contact Theron upon receipt."
- Online database backups.
- Internal emergency test. According to the schedule below, an internal emergency drill will be conducted bi-monthly on the first Tuesday. Each drill should last no longer than 30 minutes.
-- February - Personal home stockpiles. General inventory of each employee's food and water at their residence. Could their families survive for 3-5 days without outside assistance (including utilities)?
-- April - Tornado. Employees get to assigned positions for a tornado warning. A head count should be conducted to account for all staff.
-- June - Scenario discussion. A scenario will be presented for discussion by the group. The scenario may include events such as a medical emergency in the building, building evacuation given 15 minutes warning, extended absenteeism of critical staff, etc.
-- August - Agency stockpiles. General inventory of agency's food and water stockpiles. Could the staff survive for 1-2 days at the health department without outside assistance (including utilities)?
-- October - Fire. Smoke detectors should be tested. Employees evacuate building and meet at designated location. A head count should be conducted to account for all staff.
-- December - Personal vehicle preparedness. General inventory of each employee's equipment and supplies in their vehicle. Could each employee manage mishaps, such as flat tire or being stranded in their car for up to 24 hours?

Received via email from Paula Woodsmall on 1/14/09:
Effective immediately, all AARs should be forwarded to generic email aarreview@dhss.mo.gov. The timeframes and process, in conjunction with HSEEP requirements, will be:
- 60 days after exercise: LPHAs submit AARs to CERT.
- 30 days after submittal: CERT returns Improvement Plan-Progress Report (IPPR) to LPHA.
- 120 days after IPPR: CERT reminds LPHA to return IPPR.
- 180 days after IPPR: Due date for LPHA to return IPPR to CERT.

Exceptions:
None

References:
None