Critical section? No

Security level: Unclassified

Version: 1.0

Version history: 2008-11-03 (tjb) Added section from meeting minutes.

Purpose:
Meeting minutes.

Scope:
This meeting only.

Guideline:
Times: 10:00am to 11:00am

Location: CMH Cafeteria

Present: Rick Lewis, Kermit Hargis, Patty Head, Jim McManigle, Robin Bobinmyer, Jeff Miller and Eric Derrickson

Minutes: The minutes from the last meeting were sent out prior to the meeting for review.

Exercises: The hospital is planning a drill in late June or early July that should involve fire and evacuation. The precise scenario has not been established at this time. Patty and Kermit stated that the City Fire Department and Emergency Management would like to be involved. A hazmat exercise is tentatively planned for October 18th. This drill will involve a common hazardous material and decontamination. Kermit committed it would be good to have the event occur outside the city limits for more outside agency involvement.

August City Exercise: The City of Bolivar is planning a scenario/functional exercise involving hostages in the City Court Room. The hospital may be involved from the standpoint of shipping and receiving injured.

March 19 City Table Top Exercise: There will be a table top exercise on March 19 that the City of Bolivar will be hosting. Kermit will release details, but would like to have a representative from the hospital in the exercise and an operator to utilize the amateur radio equipment.

Evacuation Planning: It was discussed that the best way for the hospital and healthcare facilities to survive an event was to defend in-place. If an event that occurred caused a decision to evacuate, the time frame and the distancing issue would be considered in the decision. In a large area evacuation such as the whole city, law enforcement would be in charge of the effort. Kermit will send out the draft for the city evacuation plan so that we may align the plans. Also looking to find out results of MoDOT studies on traffic flow to help with evacuation routes and traffic flow

Communication Grant Monies: Rick said they are waiting to hear for the possible grant money to purchase an interoperability communications link that would let multiple frequencies “talk to each other”. It also would have the capability of working as a repeater.

GroupCast System: The hospital is looking into the GroupCast system for employee notification during disasters. The system sends out a recorded call and can receive response and reports those responses.

Radioactive Materials: With the possible increase volume of radioactive materials, Kermit requested, if available, the route for deliveries and the amounts of materials we might be dealing with from the hospital and new cancer center. This would be helpful in an emergency situation.

Triage Process Training: Robin is looking at what triage system is appropriate for training local emergency responders. This triage system should be consistent between agencies, if possible, to keep everyone consistent.

Next Meeting will be May 5th, 2008 at 10:00 A.M. in the CMH Cafeteria.

Meeting Adjourned—11:10 A.M.

Exceptions:
None

References:
None