Critical section? No

Security level: Unclassified

Version: 1.0

Version history: 2008-11-03 (tjb) Added section from meeting minutes.

Purpose:
Meeting minutes.

Scope:
This meeting only.

Guideline:
Times: 10:00am to 11:00 am

Location: CMH Cafeteria

Present: Rick Lewis, Kermit Hargis, Theron Becker, Shane Duncan, Jim McManigle, Robin Bobinmyer, Jeff Miller and Eric Derrickson

Minutes: The minutes from the last meeting were sent out prior to the meeting for review.

Exercises: The hospital is planning a drill in late June or early July that should involve fire and evacuation. The precise scenario has not been established at this time. A hazmat exercise is tentatively planned for October 18th. This drill will involve a common hazardous material and decontamination. Kermit committed it would be good to have the event occur outside the city limits for more outside agency involvement.

The City of Bolivar will have an Exercise on Tuesday, September 23 at 6:00 p.m. for a hostage situation with 20 casualties. Steve Keller, Robin Bobinmyer and Eric Derrickson will discuss the ability of CMH to participate and to what degree. Activation of the Mass Casualty trailer may be an option.

March 19 City Table Top Exercise: Steve Keller and Eric Derrickson participated in this exercise and Kermit reported the opportunities for improvement which involved utilizing limited resources in the best way possible and looking for alternative resources that might be utilized.

MHA Tornado Exercise: Robin presented the results of a drill that MHA facilitated involving interoperability of communications. The drill was initiated and coordinated using the EMSystem. The HEAR radio system capabilities were also tested. The opportunities for improvement were audible notification was not possible on the computer that the EMSystem is primarily utilized on. Speakers were added to this computer. It was noted that some notification were just acknowledged without the correct action being taken. A decision chart was produced and implemented to help the clerk decide the severity of the incident and does further notification need to be made to activate supervisors, the EOC or any other appropriate activity.

Southwest Baptist University HazMat Incident: The Incident in the Science Building where a chemical cabinet fell over mixing several chemicals was discussed. The Fire Department was initially dispatched along with a CMH Ambulance and Crew. Two individuals were checked for complications of exposure and were cleared. The Hazardous Materials Team from Springfield was called in to clean up the spill. Everything was appropriately handled by shutting the building down, isolating the chemicals by shutting the doors and limiting the air flow.

Evacuation Planning: The community evacuation plan was discussed as it pertains to CMH. As far as the community wide evacuation, law enforcement would be in charge of this type situation. The LEPC Planning committee is working on the plan and integrating it with the CMH plan, County Plan, Health Department Plan, and ultimately to coordinate with region and state.

Communication Grant Monies: Rick reported that they received grant monies to purchase narrow band, FM, digital radios. This will help with more interoperability.

Mass Notification: The County is setting up with IRIS for a notification system to utilized mass calling technology. It will cost $8 per year for those who wish to have this service. They will be partnering with the city in this endeavor. The issue of marketing the system will be explored.

Triage Process Training: Robin recommends using the START system to educate and standardize the triaging process in the community. Eric and Robin and the LEPC will look into purchasing the training materials and set up a time for the training.

Next Meeting will be Monday, July 7, 2008 at 10:00 A.M. in the CMH Cafeteria.

Meeting Adjourned—11:05 A.M.

Exceptions:
None

References:
None