Critical section? No

Security level: Unclassified

Version: 1.0

Version history: 2008-11-03 (tjb) Added section from meeting minutes.

Purpose:
Meeting minutes.

Scope:
This meeting only.

Guideline:
Times: 10:00am to 11:00am

Location: CMH Cafeteria

Attendance: Theron Becker, Rick Lewis, Kermit Hargis, Jim McManigle, Jeff Miller, Robin Bobinmeyer, and Eric Derrickson

Region D Planning Updates—The Region D Hospital Planning Group met last month and they are currently working on several changes. With Region D being such a large geographic area and the way the highway systems are distributed, a plan to divide in smaller groups of hospitals within the region would help with resources, speed of assistance and self sustainability. There are natural divisions of four groups and CMH will participate in the TIER I group that involves Springfield and Branson and help facilitate the Northern Group of smaller hospitals.

MHA Grants—Several grants have been put in place through MHA. The list is as follows: Small Burn Supplies Cache, Emergency Oxygen Cart (40 E tanks w/tubing masks etc for 100 patients), Evacuation Equipment (Med Sleds and 6 handle carrying blankets), and a grant for $1250 of Amateur Radio Equipment. Jim McManigle will work with the hospital to get an idea of what can be purchased for that amount. CMH would use this to be able to become mobile. It was also suggested that the hospital encourage some individuals to get licensed for emergency situations. Also it was discussed to include Richard Roark in these meetings. The 911 organization is looking into a Global Positioning System (GPS) to track emergency units in the county. This would assist in dispatching as well as keeping track of mobile assets and resources.

Exercise Planning—CMH is planning a fire evacuation drill for August 4th. The scenario will be fire in a unit and the evacuation will take place at 3:30 p.m. to 4:00 p.m. the drill is planned to begin. Theron agreed to be an evaluator. Kermit agreed to evaluate also unless new fire chief Terry Lane would like to participate.

Robin and Eric are to get with Steve to find out the degree of participation in the City’s September 23rd drill. Kermit needs to know by August 6th for planning purposes. It was discussed as using this drill as a Mass Casualty and Influx exercise.

The LEPC has a Hazmat Exercise planned for October 18th. The exercise is looking at the possibility of using foam in the scenario to train for a possible ethanol fire/incident. The fire department do not have the correct foam to fight this type of fire, but may be able to get trained on this foam through LEPC education funds and possibility of replacing foam with correct type.

Triage Training—It was discussed to have consistent triage techniques between all agencies, a system and training needs to be put in place. Robin will be checking on systems. The START system was discussed as being the most used.


Evacuation Planning—A sub-committee of the LEPC has been discussing City and County Evacuation. A plan is in the works to be able to plan and execute the evacuation if would become necessary. We would include the possibility of evacuation of CMH facilities and once the county plan was known we can work to make sure adequate medical care remains until no longer needed as well as evacuation of all CMH facilities.

Special Needs Sheltering –With CMH being designated as the first choice for special needs sheltering, Debbie Black with Family Services has been working on a more formalized plan. Within the plan, to avoid overcrowding of the shelters, the committee will be working with group homes etc. to help them work together, know resources and plan. This should begin in July and August.

Health Department Mass Med MOU—Theron stated that the Strategic National Stockpile system may change and to be a part of this there most likely will have to be an MOU with each clinic, pharmacy, and place that may oversee mass medication distribution. Theron will keep everyone updated and may need a list of providers that would be involved in this possible situation.

Adjourned: 11:15 A.M.

Next Meeting: Even though Eric is leaving it was group consensus that the every other month meeting should continue. Robin and Jeff will coordinate the meetings. The Next scheduled meeting will be September 8th due to Labor Day.

Exceptions:
None

References:
None