Critical section? No

Security level: Unclassified

Version: 1.0

Version history: 6/27/08 moved from html-based to sql-based.

Purpose:
Provide meeting minutes of committee meeting.

Scope:
Applies to this specific meeting.

Guideline:
Time: 9am-10am

Location: CMH Community Room #3

Agenda:
Thanks and introductions
Overview of existing plan
History
Online version
Security schemes and request for access forms
Parts
Front matter
Activation and authority
Planning committee
Internal planning
Surveillance sub-plan
Investigation sub-plan
Public information sub-plan
Disease containment sub-plan
Mass prophylaxis sub-plan
Volunteer sub-plan
External planning
External communications sub-plan
Appendices
Suggestions and comments discussion
Recruitment of other committee members

Attendees:
Jeff Miller, CMH
Michelle Morris, PCHC
Nancy Hodges, SBU
Nathan Stamburski, FSD
Tamera Heitz-Peek, CMH
Theron Becker, PCHC

Minutes:
Introductions were made.
Theron Becker discussed planning efforts by PCHC.
Prior to 2000, all planning was contained within the County Emergency Operations Plan.
In 2000, a specific influenza plan was created by Kermit Hargis and Michelle Morris.
In 2002, PCHC received bioterrorism funding, Theron Becker was hired, and a public health emergency plan was created.
This year, PCHC received pandemic influenza money and the plan update included a move to an online, web-based plan.
Jeff Miller discussed planning efforts by CMH.
Earlier this year, there was a major update to their plan which is now an electronic document with internal clickable links.
After the previous tornado season, changes were made with regard to surge capacity.
After the SNS exercise in June, changers were made with regard to dispensing medication to their staff, families, and patients.
Nancy Hodges briefly discussed planning efforts by SBU.
Theron Becker gave a detailed overview of the Health Department online plans.
Everyone was encouraged to go to www.polkcountyhealthcenter.com to obtain a password to access the online plans.
Plan areas discussed were:
1.3 Plan activation and authority
1.4 Planning committee
2.4 Surveillance sub-plan
2.5 Investigation sub-plan
2.6 Public information sub-plan
2.7 Disease containment sub-plan
2.8 Mass prophylaxis sub-plan
2.9 Volunteer sub-plan
3.1 External communications sub-plan
The function of the committee was discussed and the format of subsequent meetings. It was agreed that each meeting will pick a topic and discuss and decide details, nuts, and bolts of that area. The topic for next meeting was communication issues.
Theron Becker asked everyone to feel free to recruit committee members or invite anyone they thought might add to the group or benefit from attending. Jeff Miller suggested inviting ham radio members to the next meeting.
A quick discussion of amateur radio capabilities concluded the meeting.

Exceptions:
None

References:
None